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And when you update a policy, the system will allow you to send notifications automatically so workers can read and sign it to ensure compliance. Deploying an ECM tool also means you can set up notifications to let managers know if a document doesn’t meet compliance requirements. Plus, managers are able to monitor document progress and workflow rules. It becomes easy to direct a new supplier contract to the legal department for review before final approval,” according to MaxxVault. “You can route documents for collaboration, edits and approvals automatically and easily view progress. Your compliance team has all the information they need, when they need it,” MaxxVault reported.ĮCM tools also help you stay compliant with transparent workflow. “The intuitive interface makes retrieving information easier with indexed or full-text searches.
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It also means your team should be able scan paper documents right from a multi-function printer.
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If you use an ECM platform to manage compliance, your IT team should be able to import electronic files right from Microsoft Office and others, according to MaxxVault. And with an ECM tool in place, documents can be found in an instant through a central repository. Having the ability to easily search and find documents is just one way to protect your business. MaxxVault provided the following ways that an organization can improve compliance with an ECM tool: These tools have other benefits, including help with regulatory compliance. Enterprise Content Management (ECM) solutions are able to streamline documents into a single repository and help offices go paperless, but that’s not all.